RegentOps

Commercial intelligence for contractors

Find the money your business is missing.

RegentOps connects your accounting, email and job-management systems to uncover unbilled work, missed variations, margin leakage and sales opportunities.

Join early accessSee how it works

Early access. Connections roll out provider by provider — nothing you already run gets replaced.

How a finding is reached

Illustrative example
Job system14 Aug

Job #4821 · Completed

Microsoft 3659 Aug

“That’s fine, please proceed.”

Xero19 Aug

No matching customer invoice

Potentially unbilledHigh confidence

£3,240

  • Job completed 14 Aug
  • Additional works approved 9 Aug
  • No matching invoice found

Evidence

XeroMicrosoft 365Job system
Review evidenceCreate actionDismiss

Where money disappears

Money doesn’t usually disappear in one system.

It disappears between them — where a completed job, an approved email and an invoice were supposed to line up.

Job complete → No invoice

Job system

Completed 14 Aug

Xero

No invoice found

£3,240Potential revenue leakage

Customer approval → No variation

Microsoft 365

Additional works approved

Job system

No variation recorded

Approved work may not be charged

Engineer recommendation → No quote

Engineer notes

Replacement recommended

Quote pipeline

No quotation found

Sales opportunity potentially missed

Supplier cost → Poor recovery

Xero

Supplier bill £1,840

Job

£900 materials allocated

£940Cost discrepancy requiring review

Cross-system truth

Your systems know different parts of the story.

Each is right about its own world and blind to the others. RegentOps reads all three and compares them.

Financial truth

Xero

Communication truth

Microsoft 365 / Gmail

Operational truth

Job management

RegentOps compares what each system knows.

Finds what doesn’t add up.

How it works

Connect, reconcile, detect, recover, prevent.

  1. 01

    Connect

    Keep the systems the company already uses.

  2. 02

    Reconcile

    Match customers, jobs, invoices, emails and costs across systems.

  3. 03

    Detect

    Identify missing commercial transitions and discrepancies.

  4. 04

    Recover

    Turn findings into invoices, variations, quotes and follow-ups.

  5. 05

    Prevent

    Catch margin deterioration earlier next time.

Findings

Not another dashboard. Things to act on.

Illustrative examples of the findings RegentOps is built to produce.

Potentially unbilledHigh confidence

£3,240

  • Job completed. Additional works approved.
  • No matching invoice found in Xero.
  • £1,142 of related supplier costs identified.

Evidence

XeroMicrosoft 365Job system
Review evidenceCreate actionDismiss
Quote needs attentionMedium confidence

£12,600

  • Quote issued 19 days ago.
  • Customer engaged with the email thread.
  • No follow-up detected.
Review evidenceCreate actionDismiss

Margin at risk

Job 2917
Supplier costs
£4,820
Customer invoiced
£5,900
Apparent gross margin
18.3%
Target
35%

Closing the loop

Finding the problem is only the beginning.

A finding is worth something once it becomes an invoice, a variation, a quote or a conversation.

  1. 01 · Detected

    £3,240 potentially unbilled

  2. 02 · Evidence reviewed

    Completion + approval + financial records

  3. 03 · Action

    Create draft invoice

  4. 04 · Verified

    Invoice raised, payment tracked

Planned actions include draft variations, prepared quotations, follow-ups and cost allocation. These describe the intended workflow — action drafting is not yet available.

Prevention

Recover yesterday’s leakage. Prevent tomorrow’s.

Commercial problems are cheapest to fix while the job is still open.

Margin deterioration

Quoted labour
40h
Consumed
31h
Progress
55%

Margin at risk

Repeat attendance

Quoted visits
1
Actual visits
3

Possible rework

Variation risk

Additional works
Approved
Variation record
None

Not yet chargeable

Unallocated costs

Supplier bill
Received
Job allocation
None

Cost may not be recovered

Evidence and trust

Every finding shows its workings.

Why RegentOps flagged this

Illustrative example
  • Job systemJob #4821 marked complete14 Aug
  • Microsoft 365Customer approval identified9 Aug
  • XeroNo matching customer invoice19 Aug
Confidence: High
XeroMicrosoft 365

Findings are built from named sources, not opinions. Each one separates three kinds of statement:

Provider facts
What Xero, your mailbox or your job system actually recorded.
Calculations
Deterministic arithmetic — totals, margins, dates, gaps.
AI-assisted interpretation
Reading intent in a thread, always shown as interpretation.

AI never silently becomes financial truth. A person reviews the evidence before anything is acted on.

Integrations

Keep the software you already use.

RegentOps reads from your systems. Your engineers never enter anything twice.

  • Xero

    AccountingIn development

  • Microsoft 365

    Email and calendarPlanned

  • FireCert

    Jobs and certificatesPlanned

  • Gmail

    EmailPlanned

  • Job-management platforms

    Operational systemsPlanned

No provider connection is live yet. Xero is the first integration being built; the rest are planned. RegentOps sits above your existing systems rather than replacing them.

Commercial impact

Put a £ value on operational leakage.

Leakage stays invisible until someone counts it. RegentOps reports it in honest categories — nothing here is claimed as recovered money.

RegentOps commercial audit

Illustrative

£18,740

Potential commercial leakage requiring review across a six-month period.

£7,840
Potentially unbilled
£4,200
Approved works requiring review
£3,100
Cost discrepancies
£3,600
Sales opportunities

Each category is reported separately. Adding them together would flatter the number and hide what actually happened. Amounts are potential, not confirmed recoveries.

Return

RegentOps doesn’t need to find much to pay for itself.

One forgotten variation, one missed invoice or one remedial opportunity can outweigh months of software cost. Plans start at £149 a month.

Pricing

Choose how far RegentOps goes.

Start by finding commercial leakage, then connect more of your operation as RegentOps becomes part of how your business protects margin and recovers missed revenue.

Prices are monthly, in GBP.

Monitor

Find what’s slipping through.

£149/ month

Connect your financial and communication systems and identify potential commercial leakage before it disappears into month-end.

  • Unlimited users
  • Up to 2 connected systems
  • Financial monitoring
  • Communication monitoring
  • Core leakage detection
  • Evidence-backed findings
  • Customer matching
  • RegentOps attention workspace
Join early access

Recover

Find it. Prove it. Act on it.

Most popular

£299/ month

Connect accounting, communication and operational data so RegentOps can uncover cross-system discrepancies and help turn findings into commercial actions.

  • Everything in Monitor
  • Unlimited users
  • Up to 3 connected systems
  • Job-management integration
  • Full cross-system leakage detection
  • Commercial action workflows
  • Quote and variation opportunities
  • Margin and cost discrepancies
  • Priority onboarding
Join early access

Control

Protect margin across the operation.

£599/ month

For established contractors that need broader system coverage, advanced controls and proactive protection against commercial leakage.

  • Everything in Recover
  • Unlimited users
  • Up to 5 connected systems
  • Advanced detection rules
  • Advanced commercial workflows
  • Proactive margin protection
  • Custom detector rules
  • Broader automation capabilities
  • Priority support
Join early access

Enterprise

Talk to us

For larger, multi-company or more complex contractor operations.

  • Multiple entities
  • Higher integration requirements
  • Bespoke connector requirements
  • Advanced onboarding
  • Tailored commercial controls
Talk to us about early access

RegentOps is currently in early access. Plan capabilities describe the intended product offering as integrations and commercial workflows become available.

Who it is for

Built around how contractors actually work.

If your business quotes work, attends site and invoices afterwards, money can fall between the steps.

  • Fire & security
  • Electrical
  • HVAC
  • Facilities
  • Plumbing
  • Renewables
  • Specialist contractors

Find what your business is missing.

Connect your financial, communication and operational systems so commercial leakage doesn’t stay hidden.

Join early accessSign in